Prophesy Dispatch EDI Integration
What is Prophesy Dispatch EDI Integration?
Prophesy Dispatch EDI Integration automatically converts inbound 204 load tenders into dispatchable loads inside your Prophesy Dispatch operation — customer, stops, equipment, and rates pre-mapped, no re-keying. Outbound 990 tender responses, 214 shipment status messages, and 210 freight invoices generate from native dispatch events and transmit back to the shipper without manual entry. Every document is schema-validated before it posts and acknowledged back to the sender, so nothing sits in limbo.
Zero-Touch Dispatch From Tender to Invoice
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Every inbound 204 load tender is validated against schema and business rules before it reaches your dispatch board.
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Load status, shipment milestones, and freight charges stay synchronized between Prophesy Dispatch and your shippers in both directions.
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Tenders, status messages, and invoices move over AS2, SFTP, or VAN connections with encryption and 997 acknowledgment tracking.
Raw EDI in. Posted Prophesy Dispatch Sales Orders out.
Live 204 load tenders from shippers arrive over AS2, SFTP, or a VAN mailbox and clear gateway checks for envelope integrity, partner ID, and 997 acknowledgment before mapping. The mapper resolves shipper, consignee, and bill-to N1 loops against Prophesy Dispatch Customer records and translates stop, commodity, and accessorial detail into load-ready fields. Clean documents post through Prophesy Dispatch's REST Web Services / Web API as native Sales Order records, keyed by the integration's external tender reference so retransmits never double-post. Outbound 990 tender responses, 214 status messages, and 210 freight invoices are assembled from the same native records and dispatched back over the partner transport in real time.
ALL TRAFFIC SIMULATED LOCALLY IN YOUR BROWSER · NO EXTERNAL CALLS · ANSI X12 004010 · PROPHESY DISPATCH REST · SUITETALK · ODATA
Bidirectional Pipeline & Native Architecture for Prophesy Dispatch
Whiteboard-level breakdown of document intake, field defaults, cross-reference mapping, and runtime handshake constraints.
A shipper's 204 load tender arrives over AS2, SFTP, or the VAN and is validated against Prophesy Dispatch customer accounts, contracted rates, and equipment requirements before anything touches the API. Accepted tenders post through the REST Web Services / Web API as native Sales Order records — one per load — with shipper, consignee, and stop detail mapped in, no dispatcher re-keying.
Runtime Field Defaults
| ERP Field | Assignment Rule | Failure Prevented |
|---|---|---|
Default Branch / Company & Warehouse Location |
When the 204's consignee or intermediate stop cannot be resolved to a known Prophesy Dispatch location, the load is assigned to the integration profile's default Branch / Company and its primary Warehouse Location instead of failing intake. | Prevents loads from posting without a dispatching terminal, which would leave them invisible on the dispatch board and unassignable to drivers or owner-operators. |
Order Status & Credit Hold Flag |
Inbound loads post in a pending, unassigned status and hold from dispatch until the shipper's Customer record passes account-status checks and a dispatcher tenders acceptance — the acceptance action is what authorizes the outbound 990. | Ensures the 990 accept/decline reflects a real dispatcher decision on an account in good standing, so shippers never receive a system-generated acceptance for a load no one can cover. |
Fallback Customer & Account Entity |
The 204's bill-to party (N1*BT) and shipper N1 loop resolve to Prophesy Dispatch Customer records through the partner cross-reference; unmapped bill-to codes fall back to the shipper's designated parent account. | Prevents high-volume shipper accounts from posting to unknown or duplicate customer entities, which would fragment load history and misroute 210 freight invoices. |
Data Cross-Reference & Resolution
| Mapping Type | Source EDI → Target ERP | Resolution Logic |
|---|---|---|
| Item SKU & Part Number Translation |
204 commodity line detail — freight class, piece count, weight, and description in the LX loop
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Prophesy Dispatch Master SKU & Variant Barcode
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Resolves commodity descriptions and accessorial requests — liftgate, detention, inside delivery — to Prophesy Dispatch master SKUs in real time, so billed services on the 210 trace to catalog items rather than free-text charges. |
| Ship-To Store & DC Location Mapping |
204 N1*CN consignee and stop-level location identifiers
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Prophesy Dispatch Branch / Company & Warehouse Location records and Customer address book entries
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Translates shipper and consignee location codes into validated Prophesy Dispatch stop records with full address detail, so dispatch boards and driver manifests show the exact pickup terminal and delivery point. |
| Unit of Measure (UOM) Multiplier |
204 quantity basis per commodity line (pieces, pallets, skids, weight)
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Prophesy Dispatch load quantity UOM (pieces / pallets / weight)
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Applies pack-size and pallet multipliers so tendered piece counts reconcile with what drivers confirm at pickup and what the 210 eventually bills. |
Pre-Translation Validation Guards
Fingerprints shipper ID plus tender and purchase-order reference numbers from the 204's N9 reference loops and queries Prophesy Dispatch for existing open and closed loads.
Compares the 204's contracted lane and accessorial charges against Prophesy Dispatch's customer-specific rate agreements before the load is accepted.
Validates the 204's requested pickup date and delivery appointment window against current dispatch capacity and lane transit times.
When a dispatcher accepts a tender, updates shipment status, or posts a Sales Invoice in Prophesy Dispatch, the native event trigger fires the matching document immediately — a 990 back to the shipper, 214 status updates with appointment detail, and a 210 built from actual billed charges, with the optional 211 bill of lading and 212 trailer manifest assembled from the same shipment record when a lane calls for them. Every transmission is 997-acknowledged and timed to land inside shipper compliance windows, such as status updates ahead of a Walmart DC delivery appointment.
Fulfillment & Packaging Defaults
| Parameter | Fallback Rule | Failure Prevented |
|---|---|---|
Carrier SCAC & Routing Defaults |
When the Shipment / Fulfillment record lacks an explicit carrier assignment — common on brokered or rented-capacity moves — the integration applies the dispatching branch's default SCAC and routing profile. | Shipper freight systems and receiving portals reject 214 and 856 transmissions carrying missing or invalid SCAC codes. |
GS1-128 SSCC-18 Barcode Structure |
The shipper's GS1 company prefix is attached to every 18-digit SSCC-18 serial shipping container code generated for cartons and pallets, and the same codes print on the GS1-128 shipping labels the barcode label option requires. | Guarantees globally unique, scannable carton and pallet IDs so retail DCs can receive against the optional 856 ASN without manual verification. |
Outbound Normalization & Codes
| Mapping Type | Source ERP → Target EDI | Resolution Logic |
|---|---|---|
| ERP Shipping Method to Carrier SCAC |
Prophesy Dispatch Ship Via / Carrier field on the Shipment / Fulfillment record
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Trading Partner SCAC (e.g., UPSN, FDEG, ODFL)
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Maps internal dispatch carrier and service-level selections to the formal 4-character SCAC on the 214, so LTL, parcel, and truckload moves report the correct carrier identity to the shipper's tracking system. |
| Tax & Allowance Charge Codes |
Prophesy Dispatch Sales Invoice line charges — line-haul, fuel surcharge, and accessorial fees
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EDI 210 freight charge and accessorial codes
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Translates fuel surcharges, detention, and lane accessorials into the standardized charge codes the shipper's freight-payment system expects, keeping the 210 aligned with the contracted rate schedule. |
Outbound Dispatch & Timing Guards
Ensures piece and pallet counts confirmed at pickup in Prophesy Dispatch match the 204 tender lines and never exceed the contracted load quantity.
Verifies that each 214 status update — and the optional 856 ASN when the shipper requires one — transmits and receives a 997 acknowledgment before the freight arrives at the consignee's receiving window.
Prophesy Dispatch REST Web Services / Web API — cloud-hosted, versioned REST endpoints for Sales Order, Shipment / Fulfillment, Sales Invoice, and Customer records.
OAuth 2.0 with API bearer tokens issued per integration client.
The connector queues and micro-batches posts to stay inside Prophesy Dispatch's per-minute API rate limits, spreading load-tender bursts across the window without locking dispatcher sessions.
Failed posts retry idempotently using the external tender reference as the deduplication key, and documents that exhaust retries park in the exception queue with full X12 context for reprocessing. Because Prophesy Dispatch ships continuous cloud service updates, maps are re-validated against each release in a sandbox before production cutover.
Why Enterprise Leaders Connect Prophesy Dispatch with Cogential IT
Transform electronic document exchange into an automated competitive advantage with measurable operational ROI.
Zero Manual Keystrokes
Load tenders become dispatched loads and paid freight invoices without a single keystroke.
Sub-Second Processing
No re-keying, no missed tender windows, no deductions for late 214 status updates.
Chargeback Elimination
Every document is validated, transmitted encrypted, and acknowledged before your shipper has to ask.
Multi-Partner Scalability
Onboard new retail, warehouse, and logistics partners without modifying your underlying Prophesy Dispatch code or custom scripts.
Essential Bidirectional EDI Documents for Prophesy Dispatch
Seamlessly exchange load tenders, shipment status updates, and freight invoices with major shippers and retail networks.
Inbound to Prophesy Dispatch
Retailer → Cogential IT → Native ERP
Outbound from Prophesy Dispatch
Native ERP → Cogential IT → Retailer
Pre-Connected Retail & Hub Partners for Prophesy Dispatch
Cogential IT provides pre-tested, production-certified EDI translation maps connecting Prophesy Dispatch directly to leading retail chains, distribution networks, and marketplaces.
Amazon
E-commerce
Costco
Retail
Home Depot Mexico
Construction & Building Materials
Kroger
Grocery
Lowes
Construction & Building Materials
Target V Comm
Retail
Walmart
Retail
Wayfair
E-commerce
Tailored Integration Workflows for Your Industry
Discover how businesses in distinct sectors leverage Prophesy Dispatch EDI to meet stringent partner compliance mandates.
Logistics & Transportation
Carriers live and die by tender response windows and 214 milestone deadlines — miss them and lanes get pulled or invoices get docked. Prophesy Dispatch EDI auto-responds to 204 tenders and streams status straight from your dispatch board, keeping every shipper scorecard clean.
3PLs
Running freight for dozens of shipper clients means dozens of conflicting rulebooks, rate structures, and label formats. Prophesy Dispatch EDI isolates each client's maps and validation rules while consolidating every 210 into one clean billing cycle.
Where do Prophesy Dispatch EDI connections usually break down in production?
Most EDI failures occur when business rules, custom ERP fields, and trading partner validation are not aligned in real time.
Every tender passes pre-translation schema and business-rule validation before it touches Prophesy Dispatch. Tenders with unmapped locations or missing stop data are quarantined with an alert, so your dispatchers only see loads that are clean and coverable.
Prophesy Dispatch event triggers and webhooks capture each milestone — arrival, loaded, departed, delivered — and the 214 transmits immediately, with asynchronous queuing absorbing peak-season surges. Status messages reach the shipper inside their compliance window, which is what protects your lane access and scorecard.
Each 210 is built from the dispatched load itself — line-haul, fuel surcharge, and accessorials — and validated against the tendered rate terms before transmission. Variances are flagged for review before the invoice goes out, and inbound 820 remittances are matched back so deductions surface the day they happen.
Why Fast-Growing Brands Trust Cogential IT for Prophesy Dispatch EDI
We provide battle-tested, pre-mapped integrations engineered specifically for Prophesy Dispatch's native data architecture.
Zero Native System Overhead
Direct REST API connectivity with OAuth 2.0 token authentication — no bloated bundles or heavy custom scripts slowing down your Prophesy Dispatch instance.
Pre-Built Retail Partner Maps
Extensive library of pre-configured retail and distribution maps ready to deploy in days rather than months.
Smart Order & Price Guard
Automated checks reject duplicate load tenders and flag rate mismatches before they post to your ledger.
Automated ASN & Barcode Alignment
Dispatch milestones auto-generate GS1-128 pallet labels and transmit the 856 manifest the moment freight is loaded and sealed.
24/7 Managed Error Resolution
Our EDI engineers actively monitor failed handshakes and translation errors so your internal team never troubleshoots raw EDI.
Scales Through Peak Surges
Asynchronous micro-batch queues absorb peak-season tender surges without hitting Prophesy Dispatch API rate limits.
Ready to Automate Your Prophesy Dispatch EDI Pipeline?
Let our integration engineers handle shipper compliance while your dispatchers focus on covering freight and growing lanes.
Fast-Track Trading Partner Compliance in Prophesy Dispatch
Our battle-tested onboarding framework connects your fleet to shippers like Walmart and Home Depot in weeks, not quarters.
Pre-Configured Partner Rulebooks
We validate end-to-end data flows before testing with trading partner EDI desks.
ERP Data Model Audit
Reviewing Prophesy Dispatch branches, warehouse locations, customer records, and master SKU structures.
Partner Specification Review
Aligning shipper implementation guidelines with native load and billing data structures.
Bidirectional Mapping
Configuring translation rules, rate and accessorial codes, and default values.
Simulated End-to-End Testing
Validating test load tender ingestion, label generation, and 214 status transmission.
Production Cutover & Go-Live
Deploying live AS2 connections with continuous 24/7 monitoring.
Get the Industry EDI Compliance Checklist
Use this checklist to prepare your Industry EDI workflow before onboarding.
Frequently Asked
Questions
Everything you need to know about trading with Prophesy Dispatch via EDI � from document requirements to compliance details.
Every Prophesy Dispatch document, precisely routed
Schedule-driven EDI requires every document to land in the right system at the right time. Cogential IT guarantees seamless X12 integration with Prophesy Dispatch � from purchase orders to invoices, every transaction is validated, mapped, and delivered with precision.