EDI Solutions for Every Supply Chain Role

B2B EDI Integration

Seamless Partner & System Connectivity

B2B EDI Integration is the connective tissue between your business and every trading partner in your supply chain. Cogential IT builds automated, document-level bridges between your internal systems, whether an ERP, WMS, or accounting platform, and the external partners you transact with daily. Purchase orders (850), advance shipping notices (856), invoices (810), and functional acknowledgments (997) flow without manual touch, eliminating the errors and delays inherent in email, fax, or portal-based document exchange.

Our integration layer supports ANSI X12, EDIFACT, and proprietary flat-file formats, with real-time translation between standards for cross-border trading relationships. We connect via AS2, SFTP, REST, and SOAP, giving you flexibility regardless of partner requirements. Every integration includes mapping, testing, certification, and go-live support, followed by continuous monitoring with proactive error resolution. The result is a B2B network where documents arrive in seconds, not hours, and where compliance gaps are caught before they become chargebacks.

Cloud EDI Solutions

Zero Infrastructure, Instant Scale

Cloud EDI eliminates the capital expenditure, maintenance overhead, and version-management headaches of on-premise translation software. Cogential IT's cloud platform runs in a fully managed environment where we handle server provisioning, security patching, VAN connectivity, and software updates. You get a web-based portal for document tracking, partner management, and reporting, without touching a single server or installing a single client application.

Scalability is built in. Whether you process fifty transactions a day or fifty thousand, the platform adjusts automatically with no downtime and no migration. New trading partners are added through a guided onboarding wizard, and document maps are configured visually rather than through code. The cloud model also means your team can access EDI data from anywhere, on any device, which is especially valuable for distributed supply chain teams. For businesses needing REST API or SOAP integration alongside cloud EDI, we layer both on the same platform seamlessly. Pricing is transparent and subscription-based, so you always know your EDI cost per month without surprise overage charges.

Enterprise EDI

High-Volume, Mission-Critical

Enterprise EDI is built for organizations processing millions of transactions annually across hundreds of trading partners. Cogential IT designs dedicated infrastructure with custom ERP connectors, high-availability clustering, and throughput guarantees backed by SLA contracts. We integrate directly with SAP, Oracle, Microsoft Dynamics, NetSuite, and bespoke legacy systems, ensuring that EDI documents flow into your business applications without intermediate staging or manual import steps. Technology suppliers like Tekgraf Corporation rely on our enterprise infrastructure for high-throughput B2B document exchange with global manufacturing partners.

Every enterprise deployment includes a dedicated integration architect, custom mapping development, end-to-end certification testing, and a phased go-live plan that minimizes disruption to live operations. We provide detailed analytics dashboards showing transaction volumes, partner performance, error rates, and compliance scores. For enterprises with complex governance requirements, we support role-based access control, audit logging, and data residency configurations. The platform handles peak-season surges, regulatory changes, and partner mandate updates without requiring internal engineering resources.

EDI for Retailers

Vendor Compliance & PO Automation

Retailers operate on thin margins and strict compliance windows. A single late or malformed EDI document can trigger chargebacks ranging from fifty to several hundred dollars per occurrence. Cogential IT's retail EDI solution automates the full vendor-management lifecycle: purchase order ingestion (850), purchase order acknowledgment (855), advance shipping notice generation (856), and invoice processing (810). Whether you are onboarding a specialty retailer like Surf Shop or a drop-ship supplier like Clever Training, each document is validated against the specific compliance rule set of the receiving retailer before it leaves your system.

We support compliance packages for major retailers including Walmart, Target, Amazon, Home Depot, Lowe's, and hundreds of regional chains. The solution includes a vendor compliance scorecard that tracks on-time shipping rates, ASN accuracy, label compliance, and documentation completeness, so you can identify and fix problem areas before they become chargebacks. For multi-channel retailers, we synchronize EDI data across e-commerce platforms, in-store POS systems, and warehouse management systems, ensuring that inventory and order status are consistent everywhere your customers shop.

EDI for Suppliers

Mandate Compliance & Invoicing

Suppliers face a different challenge than retailers: you must comply with the EDI mandates of every customer you sell to, and each customer has their own rule book. Cogential IT's supplier EDI solution centralizes compliance across all your retail and wholesale buyers. When a new customer issues an EDI mandate, we configure the required document set, test against their specifications, and certify the connection, often within twenty-four hours. You never lose a customer relationship because of a compliance gap.

The solution handles the full procure-to-pay cycle: receiving purchase orders (850), sending acknowledgments (855), generating advance shipping notices (856), submitting invoices (810), and processing remittance advice (820). For suppliers using factoring or accounts-receivable financing, the 820 remittance data integrates directly into your accounting system, automating cash-application and reducing days-sales-outstanding. We also support product activity data (852) and product registration (838), giving your retail buyers the visibility they need to reorder with confidence.

EDI for Logistics

Shipment Status & Freight EDI

Logistics providers, freight brokers, and motor carriers live and die by shipment visibility. Cogential IT's logistics EDI solution automates the document chain that powers that visibility: motor carrier load tender (204), bill of lading (211), freight invoice (210), and shipment status message (214). The 214 is the heartbeat of freight tracking, sending real-time status updates at pickup, in-transit checkpoints, and delivery, so your customers always know where their freight is without picking up the phone.

We integrate with transportation management systems (TMS) including MercuryGate, McLeod, TMW, and Descartes CargoWise, so EDI documents flow directly into dispatch and settlement workflows. The 210 freight invoice is matched against the original 204 tender to automate freight audit and payment, flagging rate disputes before they reach accounts payable. For 3PLs managing multiple carriers, our solution normalizes status codes across different carrier formats, giving you a single, consistent view of every shipment regardless of which carrier is moving it. For real-time freight visibility, we also connect with Trimble Kuebix TMS to track shipments across carriers without manual check calls.

Small Business EDI

Affordable, Fast Compliance

Small businesses entering the EDI world for the first time often face a stark choice: invest in expensive on-premise software, or risk losing a major customer relationship because of non-compliance. Cogential IT's small business EDI solution removes that dilemma. We provide a fully managed, cloud-based EDI service designed specifically for organizations processing fewer than a thousand transactions per month. There is no software to install, no server to maintain, and no IT staff required.

Onboarding is genuinely fast. You tell us which trading partner you need to comply with, and we handle the rest: mapping, testing, certification, and go-live, typically within twenty-four to forty-eight hours. The web portal lets you create, send, and receive EDI documents through a simple form-based interface, so even team members with no EDI experience can operate the system confidently. If your needs grow beyond standard templates, we also offer customised EDI solutions tailored to your specific workflow. As your transaction volume grows, the same platform scales into our cloud or enterprise tiers without migration, meaning your EDI investment is protected as your business expands.

Warehouse 3PL EDI

940, 945 & 846 Automation

Third-party logistics providers sit at the intersection of multiple trading partners, each with their own EDI requirements. Cogential IT's warehouse 3PL EDI solution automates the three documents that define warehouse operations: warehouse shipping order (940), warehouse shipping advice (945), and inventory advice (846). The 940 tells the warehouse what to pick and ship, the 945 confirms what was actually shipped, and the 846 keeps inventory counts synchronized between the warehouse and the owner.

We integrate with major WMS platforms including Manhattan Associates, HighJump, Made4net, and custom-built systems, so EDI documents flow directly into pick, pack, and ship workflows without manual re-entry. Our barcode shipping label engine generates GS1-128 compliant labels automatically. For 3PLs serving multiple clients, our solution supports client-specific labeling, packing, and routing rules within a single EDI environment, eliminating the need for separate systems per client. The 846 inventory feed is particularly valuable for e-commerce fulfillment, where real-time stock accuracy directly impacts listing availability and prevents overselling across channels.