EDI Services, Under One Roof
Cogential IT is a full-service EDI service provider handling integration, consulting, managed operations, outsourcing, mapping, and round-the-clock support. Whether you need a one-time EDI integration with your ERP or a fully outsourced EDI operation, we own the technical complexity so your team can focus on running the business.
Six Core Services, One Provider
Every service below can be engaged independently or combined into a single managed engagement. Start with what you need today and expand as your trading-partner network grows.
What Each Service Includes
Every service below is delivered by dedicated EDI engineers, not generalist IT contractors. Click through to the dedicated page for full specifications and scope.
EDI integration is the engineering work of connecting your internal business systems to the external EDI standards your trading partners require. We build automated, document-level bridges between your ERP, WMS, accounting platform, or e-commerce storefront and the trading partners you transact with daily. Purchase orders (850), advance shipping notices (856), invoices (810), and functional acknowledgments (997) flow without manual touch, eliminating the errors and delays inherent in email, fax, or portal-based document exchange.
Our integration engineers have built direct connectors for over 200 business systems, including SAP S/4HANA, Oracle Fusion Cloud ERP, Microsoft Dynamics 365, NetSuite ERP, Adobe Commerce, and Shopify. Whether you run a legacy on-premises system or a modern cloud platform, we translate EDI documents into the format your system expects and push them directly into the right modules without human intervention.
Before a single map is written or a connector is built, our EDI consultants work with your team to understand the full picture: which trading partners you need to onboard, which transaction sets each one mandates, what compliance rules they enforce, and how documents should flow through your internal systems. The output is a detailed integration specification that eliminates guesswork during implementation.
Our consulting engagements cover ANSI X12 and EDIFACT standards, communication protocols including AS2, FTP, and VAN protocols, and partner-specific compliance requirements for major retailers like Walmart, Target, Costco, and Kroger. We also evaluate whether your current IBM Sterling, Cleo, or Axway B2Bi setup is meeting your needs or needs modernization.
Managed EDI services means we take operational ownership of your EDI environment after integration is complete. Our team monitors every transaction in real time, catches rejected documents before they become chargebacks, and resolves transmission failures before your trading partner even notices. This is not a ticket-queue support model; it is a dedicated operations team that knows your trading partners, your document flows, and your compliance requirements by name.
For high-volume operations running SAP S/4HANA, Oracle E-Business Suite, Microsoft Dynamics 365 Supply Chain Management, or NetSuite ERP, managed EDI eliminates the need to maintain internal EDI expertise. We handle partner spec changes, new 850 testing, 856 ASN compliance validation, and 810 invoice reconciliation so your IT team can focus on core systems.
EDI outsourcing goes a step beyond managed services. Rather than monitoring an existing EDI environment, we become your EDI department. We handle trading-partner onboarding, document translation, transmission, error resolution, compliance testing, and reporting as a single outsourced function. Your team interacts with EDI documents through a web portal or direct system integration, while we manage every layer of the B2B exchange behind the scenes.
Outsourcing is ideal for businesses that want to eliminate EDI as an internal function entirely. Whether you are a supplier onboarding with Amazon, a manufacturer integrating with SAP Ariba, or a distributor connecting to Ariba Network, we handle the full lifecycle. For companies using iPaaS platforms like MuleSoft, Celigo, or Workato, we manage the EDI-specific flows while your team retains control of internal integrations.
EDI mapping is the technical translation layer that converts data between your internal format and the EDI standard your trading partner requires. A map defines how each field in your ERP corresponds to a specific segment and element in an ANSI X12 or EDIFACT transaction set. We build maps that enforce partner-specific rules at the segment level, so non-compliant documents are caught and corrected before transmission, not rejected by your partner after the fact.
Our mapping library covers the full X12 transaction set catalog including 850 purchase orders, 856 ASNs, 810 invoices, 855 PO acknowledgments, 830 planning schedules, 862 shipping schedules, and 940 warehouse shipping orders. We also handle flat file translation for CSV, tab-delimited, and fixed-width formats, as well as REST API and SOAP format conversion for modern integration patterns.
When a document fails, a partner changes their spec, or a transmission goes silent, you need someone who can diagnose and fix the problem immediately. Our EDI support services give you direct access to EDI engineers who know your environment, not a generic help desk reading from a script. Issues are triaged, diagnosed, and resolved by the same team that built your integration.
Support covers rejected 850 and 856 documents, partner compliance testing failures, AS2 connection issues, mapping errors after an ERP upgrade, and new trading-partner onboarding. Whether you are running SAP S/4HANA, Microsoft Dynamics NAV / Business Central, QuickBooks, or Sage 100, our support engineers can trace a document from your ERP through translation, transmission, and partner receipt in minutes.
Compare Our EDI Services
Not sure which service fits your needs? Each card below breaks down what the service covers, who it is best for, and how it is priced.
EDI Integration
One-time project to connect your ERP, WMS, or e-commerce platform to your trading partners via EDI. Includes mapping, testing, and certification.
EDI Consulting
Expert guidance on EDI standards, partner onboarding, compliance testing, and system architecture before any code is written.
Managed EDI
We monitor and operate your EDI environment around the clock, catching rejected documents and resolving issues before they become chargebacks.
EDI Outsourcing
We become your EDI department entirely. Onboarding, translation, transmission, compliance reporting, and partner management all handled by us.
EDI Mapping
Custom translation maps between your internal data format and ANSI X12, EDIFACT, flat file, or API-based EDI standards with partner-specific rules.
EDI Support
Direct access to EDI engineers who know your environment. Issue triage, diagnosis, and resolution by the same team that built your integration.
Business Systems We Integrate With
Our EDI services connect to the ERP, WMS, TMS, e-commerce, and iPaaS platforms your business already runs. A selection from each category is listed below.
Tier-1 Enterprise ERP Platforms
Manufacturing & Distribution ERP
E-Commerce & Retail Marketplaces
Logistics & Transportation (TMS)
Warehouse Management (WMS) & Inventory
Real-World Service Scenarios
How businesses across industries engage our EDI services. Each scenario below represents a live engagement, not a hypothetical example.
ERP Integration for a Multi-Partner Supplier
A manufacturing supplier running SAP ECC needed to onboard with 15 retail trading partners within 90 days. Our EDI integration service built direct connectors from SAP to each partner compliance spec, while our mapping team created partner-specific translation maps for 850, 855, 856, and 810 documents. Testing and certification were completed in 6 weeks; all 15 partners went live on schedule.
Managed EDI for a Growing E-Commerce Brand
An online retailer selling through Shopify and Amazon Vendor Central lacked internal EDI expertise. Our managed EDI service took over daily operations: monitoring transaction flow, resolving rejected 856 ASN documents, and onboarding new partners as the brand expanded. The brand IT team never needed to hire a single EDI specialist.
Full Outsourcing for a Pharmaceutical Distributor
A pharmaceutical distributor serving McKesson and Cardinal Health needed to eliminate EDI as an internal function entirely. Our outsourcing service became their EDI department: we manage Oracle Fusion Cloud ERP connectors, HIPAA-compliant transaction processing, partner onboarding, and compliance reporting. The distributor accesses documents through a web portal while we handle every layer of the B2B exchange behind the scenes.
Consulting & Audit for a Legacy Migration
A wholesale distributor migrating from Microsoft Dynamics GP to Business Central needed to understand how the migration would impact their existing EDI flows. Our consulting engagement produced a detailed audit of current X12 maps, identified compatibility gaps in the new ERP, and produced a migration specification that the implementation team followed. Zero trading-partner downtime during the ERP cutover.
Trading Partners We Support
Cogential IT maintains compliance packages for over 5,000 trading partners across retail, grocery, healthcare, automotive, and distribution. Below is a selection of partners we connect with every day.
How a Document Moves Through Our EDI Engine
A single purchase order (850) from a trading partner triggers a chain of automated actions across translation, validation, ERP sync, and document return. Every step runs without human intervention.
All steps execute automatically in under 1 second. No human touches the EDI document from arrival to delivery.
Three Ways to Work With Us
Every engagement falls into one of three tiers based on how much of the EDI operation you want to own. You can move between tiers at any time without migrating platforms.
Self-Managed
We build the integration and hand it over. Your team runs day-to-day EDI operations, calls us when issues exceed internal expertise.
Best for teams with existing EDI staff
Co-Managed
We build the integration and monitor it around the clock. Your team handles business-level decisions; we handle technical operations and error resolution.
Best for teams without dedicated EDI staff
Fully Managed
We become your EDI department. Onboarding, translation, transmission, compliance reporting, and partner management are all handled by us end to end.
Best for eliminating EDI as an internal function
All tiers include access to our mapping library, X12 & EDIFACT support, and compatibility with 200+ business systems.
Enterprise-Grade Security on Every Transaction
Every document that passes through our EDI engine is encrypted, audited, and stored in compliance with industry standards. Whether you are a retail supplier or a healthcare distributor, your data is handled with the same rigor.
Encrypted Transmission
AS2 with digital signatures, SFTP with key-based auth, and VAN protocols with persistent encryption. No document travels over an unsecured channel.
99.9% Uptime SLA
High-availability infrastructure with redundant failover ensures your EDI documents always reach their destination. We back it with a formal service-level agreement and real-time status monitoring.
Partner Compliance Testing
Before go-live, we run each trading partner through a structured compliance test cycle covering document syntax, segment-level rules, and retailer-specific requirements so rejections never reach production.
Full Audit Trail
Every document is logged from receipt through translation, validation, delivery, and acknowledgment. You can trace any transaction back to its source in seconds.
Automated Error Recovery
When a document fails validation or a partner rejects a transmission, our engine automatically retries with corrected formatting, alerts your team, and logs the full resolution path so nothing slips through silently.
Role-Based Access
Granular permissions control who can view, send, or modify documents. Partner credentials are vaulted separately, and API keys rotate automatically.
What Changes After You Engage Us
These are not marketing projections. They are the measurable outcomes our clients report within the first six months of moving their EDI operations to Cogential IT.
Chargeback Reduction
Average drop in retailer chargebacks after managed EDI takes over compliance monitoring and rejected-document resolution.
Faster Onboarding
New trading-partner onboarding completes in half the time compared to in-house teams using manual mapping and testing.
First-Pass Success
Documents accepted by trading partners on the first submission without rejection or correction cycles.
Lower EDI Cost
Average cost reduction when moving from in-house EDI staff and legacy VAN to managed or outsourced engagement.
Metrics based on aggregate data from active Cogential IT clients across retail, manufacturing, healthcare, and logistics verticals. Individual results vary by trading-partner volume and document complexity.
EDI Standards, Transaction Sets & Industries We Support
Our services cover the full spectrum of EDI standards, document types, and industry verticals. Every link below leads to a dedicated resource page with specifications and integration guidance.
Key EDI Transaction Sets
Purchase Order
The foundational EDI document: buyer sends order details to supplier, triggering the entire fulfillment cycle.
Advance Shipping Notice
Pre-arrival notification with carton-level detail, enabling receiving docks to prepare for incoming freight.
Invoice
Electronic invoice replacing paper billing, with line-item detail matching the original purchase order.
Complete Transaction Set Catalog
Full reference for all ANSI X12 transaction sets including 204, 210, 214, 824, 830, 846, 852, 862, 940, 945, and 997.
EDI Standards & Protocols
Engineering Reliability Into Every Transaction
Every service is backed by the same engineering principles that keep mission-critical supply chains running without interruption.
Real-Time Processing
Documents are translated, validated, and delivered in seconds, not hours. No batch delays, no overnight processing windows.
Standards Agnostic
ANSI X12, EDIFACT, flat files, and custom formats. We translate between any standard your trading partners require.
Direct Engineer Access
When a document fails, you speak with an EDI engineer who knows your environment, not a help desk reading from a script.
Enterprise Security
SOC 2 Type II compliant infrastructure with encrypted transmission, role-based access, and full audit trails.
99.9% Uptime
High-availability architecture with redundant failover ensures your EDI documents always reach their destination.
Scales With You
Start with a single partner and a single document type. Expand to hundreds of partners and millions of transactions on the same platform.
How We Get You Live
A structured, four-phase process that gets you live without disrupting existing operations.
Requirements Discovery
We analyze trading-partner specifications, document workflows, mapping requirements, and ERP/WMS integration points. Our EDI consultants bring deep domain expertise to every discovery session.
Mapping & Integration
We configure EDI translation maps and build direct connectors to your ERP, WMS, or accounting platform.
End-to-End Testing
Rigorous syntax validation, partner-specific rule testing, and trading-partner certification are completed before go-live.
Deployment & Support
Go live seamlessly with continuous monitoring, proactive error resolution, and 24/7 dedicated support.
Frequently Asked Questions
Common questions about our EDI services, engagement models, and what to expect when working with Cogential IT.
What is the difference between managed EDI services and EDI outsourcing?
Managed EDI services means we monitor and operate an EDI environment that has already been built. We catch errors, resolve issues, and optimize performance, but your team still interacts with the system directly. EDI outsourcing goes further: we become your entire EDI department. We handle onboarding, document exchange, compliance reporting, and partner management. Your team interacts with EDI documents only through a web portal, and we manage every layer of the B2B exchange behind the scenes. Many clients start with managed services and transition to full outsourcing as they decide to eliminate internal EDI overhead.
Can you integrate with our existing ERP, or do we need to switch platforms?
We integrate with your existing platform. Our EDI integration services support over 200 business systems including SAP S/4HANA, Oracle Fusion Cloud ERP, Microsoft Dynamics 365, NetSuite, QuickBooks, and many more. If your platform is not in our connector library, we build a custom connector as part of the integration engagement. You never need to change your ERP to work with us.
How long does it take to onboard a new trading partner?
For standard retail partners like Walmart, Target, or Costco, onboarding typically takes 2 to 4 weeks including testing and certification. For partners with complex or unusual requirements, the timeline may extend to 6 weeks. Our mapping library already covers the most common document sets (850, 855, 856, 810, 997), so we are not starting from scratch for most partners. We provide a specific timeline after the initial consulting session.
Do you support both ANSI X12 and EDIFACT standards?
Yes. We support both ANSI X12 (used primarily in North America) and EDIFACT (used globally). We also handle flat file formats (CSV, tab-delimited, fixed-width), REST API payloads, SOAP messages, and proprietary partner-specific formats. If a trading partner requires a non-standard document structure, our mapping team builds a custom translation map to handle it.
What happens if a trading partner changes their EDI spec after we are live?
Spec changes are a normal part of EDI operations, and our support services handle them directly. When a partner publishes a spec update, we update the affected translation maps, test the changes in a sandbox environment, and deploy them without interrupting live transactions. For managed and outsourced clients, spec changes are included in the monthly service at no additional cost. For integration-only clients, spec changes are handled on a per-incident basis or through a support plan.
We are a small business with our first EDI mandate. Which service should we start with?
Most small businesses start with our EDI integration service to connect their system to the first trading partner, then add support services for ongoing issue resolution. Our Small Business EDI solution starts at $49 per month with no annual contract and includes the standard document set required by most retailers. As your trading-partner network grows, you can add managed services or transition to full outsourcing without migrating to a new platform.
Can you work alongside our existing iPaaS platform like MuleSoft or Celigo?
Yes. If you already use MuleSoft, Celigo, Workato, or another iPaaS platform for internal integrations, we extend it to handle EDI document flows. We manage the EDI-specific maps, partner connections, and compliance rules while your iPaaS handles system-to-system orchestration. This approach lets you keep your existing integration architecture while adding EDI capability without rebuilding from scratch.
Ready to Streamline Your EDI Operations?
Talk to our EDI specialists today. We will assess your trading-partner requirements, evaluate your current systems, and recommend the right service mix for your operational reality. Whether you need a one-time integration or a fully outsourced EDI department, we have the team and the experience to deliver.